At Vale Languages we respect the privacy of the children attending the Club as well as the privacy of their parents, guardians or carers.
In accordance with the General Data Protection Regulation (GDPR) & Data Protection Act 2018, we now need your consent as to how we contact you and how we retain and use your data.
The new law states that personal information we hold about you must be:
The personal information that we collect about you and your child is used only to provide appropriate care for them, maintain our service to you, and communicate with you effectively. Our legal basis for processing the personal information relating to you and your child is so that we can fulfil our contract with you.
Any information that you provide is kept secure. Data that is no longer required* is erased after your child has ceased attending our Club.
Photographs taken of your child or their work are used on social media for marketing and advertising purposes. At no time are children’s names used alongside a photograph.
We will use the contact details you give us to contact you via phone, email, social media and post, so that we can send you information about your child, our Club and other relevant news, and also so that we can communicate with you regarding payment of our fees.
We will only share personal information about you or your child with another organisation if we:
You have the right to ask to see the data that we have about yourself or your child, and to ask for any errors to be corrected. We will respond to all such requests within one month. You can also ask for the data to be deleted, but note that:
If you have a complaint about how we have kept your information secure, or how we have responded to a request to access, update or erase your data, you can refer us to the Information Commissioner’s Office (ICO).
When we ask for any personal information you will be referred to this Privacy Notice and you then have the opportunity to give it of your own free will or decline to do so.
* We do need to retain certain types of data (such as records of complaints, accidents, and attendance) for set periods of time after your child ceases to be in our care, but we delete as much personal data as we can as soon as possible.